Data access

All datasets are either public or restricted. Restricted datasets have a permission group which describes the rules for accessing any dataset it contains. Permission groups are made up of requirements and restrictions which you must fill out and submit in order to gain the corresponding access level.

Applying for access

On the right side of all restricted dataset pages is a box which contains the name of the dataset's permission group, your current access level, and a button apply for higher access.

Clicking this button opens the access modal. This modal will appear throughout Redivis, wherever you need to manage you access. It lists this dataset's permission group and any requirements or restrictions needed to gain a specific access level.

Access levels are cumulative. For example, in order to gain data access you will need to have gained metadata access as well.

Requirements

Requirements are conditions you will need to fulfill in order to gain the corresponding level of access to a dataset. When you submit a requirement and it is approved, that approval will automatically be applied to all instances of that requirement on permission groups and datasets throughout the organization.

In the access modal, click the Apply button on any requirement to fill out and submit the form. After submitting, this requirement will either be automatically marked as approved, or it will be marked as pending if the organization requires an administrator to review and approve submissions.

Administrators could accept your submission right away, or they might reject your it and ask for more information via a comment. You will get a notification if the status of your requirement changes, or is about the expire. If any of your requirements expire or are revoked you will immediately lose that access level until you update it.

There are two types of requirements - ones you fill out on behalf of yourself (member requirements) and ones you fill out on behalf of a study (study requirements). If the dataset you are interested in has a study requirement in its permission group, you'll need to create a study and select it in the access modal in order to submit the requirement. Your access to this data in projects might change depending on what study the project is in.

Restrictions

Restrictions are conditions placed on the way you can use this data once you've gained access. Most will affect how you can download data or subsets of data that you create in projects. You will need to keep these restrictions in mind when you are planning to use data, and can manage any potential exceptions to these restrictions later in a project.

Next steps

Once you've gained data access to a dataset you're interested in, you can start working with it.

Query the data

You can run queries against the data on the dataset page, or add it to a project where you can transform and merge the dataset to create and download new tables.

Download the data

It might be the case that this dataset's administrator allows users to download it directly to their computer. You can view any download options by clicking the Download button in the right box of the dataset page.

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