Access and privacy

Overview

By default when you create a workflow it is only visible to you, and to any administrators in organizations whose restricted datasets you are using.

Workflow access

To share this workflow with others, click the Share button in the top left workflow toolbar.

You can individually add users on Redivis to your workflow and designate whether they Can view or Can edit your workflow.

Note that sharing workflow access with a user or study does not give access to any restricted datasets. Access to any given node in a workflow is determined by one's access to the relevant source dataset(s), and certain nodes may be redacted to those without access.

You can see here an example of the access inheritance rules in a workflow.

Note that if a user has Edit access they will be able to share the workflow with other users.

You can also transfer the workflow to another user by reassigning the workflow Owner.

Assigning a study

This workflow can be moved into a study to make sharing access easier. When in a study, you can select what access level you would like everyone in that study to have to your workflow. Note that if someone is added or removed from the study, their access to your workflow will be immediately updated.

Public workflows

You can also make this workflow publicly viewable by clicking Can view on the access option for "anyone on the internet". This means anyone will be able to view your workflow and organizations can choose to feature it on their home page.

No one accessing this workflow publicly will be able to edit it. Even if you make a workflow public you'll still have to individually give users access to Edit.

Note that granting public access to a workflow does not grant access to any restricted data it contains. Any individual viewing the workflow will need to also gain data access to see workflow nodes that reference restricted data.

Privacy

In general, a workflow is your space to explore and investigate, with its visibility entirely under your control. However, if you utilize a restricted dataset that is owned by an organization (that is, it belongs to a permission group rather than being listed as "Public"), administrators of that organization will have the ability to view (but not edit) your workflow.