Access and privacy
Last updated
Last updated
By default when you create a workflow it is only visible to you, and to any administrators in organizations whose restricted datasets you are using.
To share this workflow with others, click the Share button in the top left workflow toolbar.
You can individually add users on Redivis to your workflow and designate whether they Can view or Can edit your workflow.
Note that sharing workflow access with a user or study does not give access to any restricted datasets. Access to any given node in a workflow is determined by one's access to the relevant source dataset(s), and certain nodes may be redacted to those without access.
You can see here an example of the access inheritance rules in a workflow.
Note that if a user has Edit access they will be able to share the workflow with other users.
You can also transfer the workflow to another user by reassigning the workflow Owner.
This workflow can be moved into a study to make sharing access easier. When in a study, you can select what access level you would like everyone in that study to have to your workflow. Note that if someone is added or removed from the study, their access to your workflow will be immediately updated.
You can also make this workflow public by clicking Can view on the access option for "anyone on the internet". This means anyone will be able to view your workflow and it will appear in lists of public workflows for organizations whose data you're using.
No one accessing this workflow publicly will be able to edit it. Even if you make a workflow public you'll still have to individually give users access to Edit.
In general, a workflow is your space to explore and investigate, with its visibility entirely under your control. However, if you utilize a restricted dataset that is owned by an organization (that is, it belongs to a permission group rather than being listed as "Public"), administrators of that organization will have the ability to view (but not edit) your workflow.
